VCS Blog

Companies often face a period of hesitancy before finally implementing a workforce management software system. Often, this is for fear that business practices will come to a halt as manual processes will need to be programmed and new practices through automation would be difficult to navigate and time consuming to implement.

A workforce management system is designed to streamline practices, mitigate micromanagement, and reduce the overall costs of a business. So, why do so many business leaders hesitate to implement such solutions?

In this article, understand the importance of effective onboarding and how to best implement workforce management software for optimal success.

Forecasting helps to mitigate the expenses that a workforce ultimately brings business in one form or another. With forecasting comes planning, and planning should be as strategic as possible–– backed by educated decision making. Typically, workforce expanses percentages range between 20 to 35 percent of gross sales. Percentages vary from industry to industry. Workforce forecasting is pivotal for any organization and creates a foundational base for all other efforts and processes. This article covers many elements and strategies on workforce forecasting and emphasizes the benefits of automated workforce practices.

Effectively managing payroll is key for business success. If payroll within your organization is not handled correctly and efficiently, what other aspects of your business are being taken seriously? In the past, payroll was manually accounted for, leaving room for human error. In today’s workforce, paperless payroll, or payroll automation, is most common. This process streamlines payroll operations and combats error in employee time and labor, wages, taxes, withholdings, overtime, vacation, and commissions. 

Now with such a large selection of payroll service providers with competitive price points, the percentage of automated payroll services within businesses is considerably higher. Ranging between all sizes of business, the use of payroll automation is an absolute necessity.

Historically, Public Safety agencies have been required to buy, build, and maintain internal IT infrastructures despite exponential costs. The primary justification for this cost was to control and secure confidential data. However today, dedicated hosting centers for software applications have become a more viable alternative for police, correctional, and fire agencies due to the heightened security and precautions these data centers employ 24/7/365. 

Workforce management systems that are hosted at professional data centers are considered Software-as-a-Service (SaaS) or cloud computing. Now, agencies can plug in and subscribe to services built on this shared infrastructure via the Internet. In recent years, the benefits of software as a service have become more recognizable because of the following: 

As society becomes increasingly dependent on mobile technology, the ability to do things without it seems to be a distant memory. With mobile technology now at the forefront of communication, whether it be a professional or social setting, there is not much to be accomplished without it. So, if a business is not accessible through a mobile device, it is safe to say they are at a large disadvantage. Technology is always advancing and it's vital for businesses to utilize those advancements to further their workforce. 

Tedious processes are never favorable. When there is an opportunity to simplify a task, there is typically no question on whether to make the switch. When it comes to manually scheduling employees, the task can become overwhelming, quickly. With every change, a manual schedule must undergo a scan to make sure all times align, and even then, there is a high chance for mistakes. With a full plate of to-do's, who has time to be manually scheduling employees? 

There is no one way to create preparedness within an organization amid the COVID-19 pandemic. Fortunately, even with the uncertain future ahead, there is an opportunity to evaluate and reorganize your business for success during these trying times. Developing new tactics for managing the expected return to normalcy can enable your business to remain positive and productive in the meantime. 

Today, technology is everywhere, and it is not going away anytime soon. It is a part of our personal and professional lives daily. Throughout the past few decades, the evolution of technology has become more rapid than ever.

Technology has been implemented into the workplace in large masses, and it has surely impacted the workforce in ways that are hard to now live without. So, why is the evolution of technology so important to grasp?