VCS Blog

30 March 2016

Tips To Streamline Your Scheduling Process

Posted by VCS Software
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Implementing effective workforce management strategies to ensure optimal levels of productivity can be successfully accomplished with a proactive scheduling solution. Utilizing an automated scheduling system can ensure that the right people are always working at the right time with the right skill sets thus eliminating the need for excessive and costly overtime. Learn how a scheduling solution can streamline your business processes saving your business time and money in the process.

Streamline The Scheduling Process

Schedule Based On Productivity

Predictability is an important component of scheduling today. The ability to accurately predict and schedule your workforce during peak hours is especially essential. According to Excellence Essentials, managers must schedule their workforce based not simply on employee availability but also on foot traffic required during both peak and non-peak hours. Use your workforce management system to uncover significant spikes in customer traffic and employee need. Schedule your employees according to these trends in traffic using an automated workforce management solution and minimize labor costs instantly.

Input Time Blocking For Better Organization

Utilize time blocking to organize tasks and projects as needed. Minimize interruptions that can result in project delays by blocking time in your recurring schedule to complete priority tasks and assignments. Use an automated solution to label or flag time in order to ensure that identified tasks receive consideration and are prioritized for completion

Automate Your Scheduling Processes

Quickly and easily manage daily workplace tasks with scheduling automation tools and see immediate benefits in time management and productivity. Significant cost savings will be realized with the proper management of overtime, assigning correct jobs to appropriately certified staff, and forecasting demand scenarios. Increased efficiency and productivity will be gained through the automation of manual calculations, elimination of paperwork, and the autonomy of employees having independent access to their schedules. Lastly, the benefits of scheduling standardization and policy automation will produce an accurate audit trail for responding to grievances and immediate requests for reports from administration.

Long-Term Scheduling Methods

The ability to create schedules in advance and predict workforce needs in the future is inherent in an automated workforce management system. According to Technected, long-term scheduling ensures that organizations are properly prepared to handle future demands for supplies, manpower and products and that they can more accurately project income and expenditures for the next quarter. With an automated scheduling solution, all rules, OSHA requirements, pay rates, shift differentials, skill-level and overtime guidelines are implemented to ensure long term scheduling success. These unique rules drive the scheduling system to operate, manage and report on the data and labor analytics for accurate long term scheduling. Your labor force is the most expensive part of your operating budget, and with the mobility of today’s employees, a proactive, schedule-centric approach will save tens of thousands of dollars annually. Whether you are a small business or a large corporation, proactively managing your workforce for optimal productivity is an absolute necessity in today’s competitive business landscape.

For additional tips on ensuring a successful workforce management system implementation, download this guide today.

5 step planning guide for new workforce automation projects.