VCS Blog

16 November 2015

How Customizable Scheduling Benefits Businesses

Posted by VCS Software
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Incorporating scheduling software can be a great way to manage the many components of a business but also having the capability to customize the software to fit your needs and preferences is important. Customizable software allows for everyone to easily manage the workdays to make sure they go as smoothly as possible. This article will describe a few of the customizable components that can benefit your business.

Scheduling Software

Overtime Shift Bidding

Organizations that allow employees to bid on overtime shifts will be able to grant access to eligible employees to view available shifts and rank them in order of priority selection. Overtime shift bidding can be awarded based on the rules set by the organization. This will allow for employees who want more hours to pick up shifts but everyone who is eligible has a fair chance to do so. They can bid on overtime shifts directly from a smart phone, tablet, or personal computer. It's a win-win situation for employers who need these shifts picked up and for employees who need the extra hours.

Time Clock Verification

Verify schedule data using time clock check-ins via key fob, prox card, fingerprint or handprint. Compare punch times with the schedule to ensure employees are paid for hours legitimately worked. Organizations can save a substantial amount of money with the proper time clock verification by eliminating overpayment mistakes that result from buddy bunching and the “close enough” (rounding) factor with time cards. With time clock verification everyone is paid fairly for the hours they worked.

Training Certification

Track employee skill sets and certifications through the scheduling system. Always know when an employee has acquired new skills which make them eligible for additional working jobs or promotions. Track certification expirations so you are instantly informed when an employee needs to be re-certified or requires additional training. This will be beneficial for both employers to keep track of progress and for employees to receive the proper training they need to advance.

Security Levels

Customizable scheduling software has the capabilities to set security levels and differing levels of access.  Each security level has specific permissions within the system that are available for view and edit capabilities. These can be adjusted and customized to fit any company’s or organization’s business practices. The ability to create additional profiles is available. This customization will keep important documents secure and available at your fingertips to avoid misplaced documentation.

Staff Shortage Alerts

Receive immediate alerts when a shift falls below minimum staffing requirements with a vibrant change in shift color right on your dashboard. Apply skill set rules to determine the best employees to cover any shift that is understaffed. This is a great tool to avoid being understaffed and having a stressful shift.

Our checklist highlights important features to consider when purchasing a scheduling solution.