VCS Blog

08 February 2016

Overspending With Traditional Time & Attendance Systems?

Posted by VCS Software
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Business owners understand the importance of keeping track of their employees' time and attendance. The task can be challenging without a system that can simplify the process and keep the information organized. Many businesses have been implementing scheduling software that automatically tracks and computes all the data. However, an effective software system can offer more than just the basics to simplify and advance the workforce. This article discusses what qualities are needed to ensure you are not overspending on your scheduling efforts.

Save money on Time & Attendance Software

Overtime Management

Overtime is a common result of struggles with scheduling and extended work hours. A business may be surprised at the amount they are spending due to overtime issues. Keeping track of hours is vital to reduce overspending. That being said, managers need to be equipped with the right tools to better understand why overtime is occurring and how to mitigate the problem. The right scheduling system should be able to manage overtime with automatically generated employee lists based on skill sets to ensure that the right people are covering the right positions. A system with these time and attendance capabilities will help your business save significantly as well as eliminate the issues related to overworked employees.

Payroll Integration

A payroll process that can work together in relation to your scheduling data can reduce inaccurate information to avoid any confusion throughout the process. Traditional methods such as scheduling with excel sheets take a lot of time to organize and complete which strains on the effectiveness of other tasks. Spreadsheets cannot handle the skill sets of workers, payroll integration, labor laws and requirements, fairly assigning overtime, or a host of other scheduling-related needs. Fortunately, scheduling software offers tools that allow users to customize desktops, data fields, reports and more to make scheduling unique to the way you do business. Save time and money with an accurate calculation of employee work hours according to your business, union, and HR rules that takes one-third of the time of a manual process.

Real-Time Data

Real-time scheduling data is a feature that is important to proactively manage a workforce. Managers will be able to immediately know when overtime is needed, a shift falls below minimum staffing levels, a certification has expired, or a call-out occurs. All changes to the schedule are updated throughout the system in real time to avoid scrambling afterwards, taking away from productivity and customer service.

Employee Self-Serve

A problem that commonly arises with scheduling is that employees feel as though they are not receiving the proper hours or feel it's too difficult to take time off. This leads to a high turnover rate, which can become very costly for a business to constantly train new people. It has been proven that employees who are empowered to manage their own schedules have higher morale and productivity. A system that offers a feature for employees to request time off, view overtime, participate in shift bidding, and many other activities is an important quality to look for to save money and improve the workforce.

VCS Software | Time & Attendance Solutions

VCS’ suite of Scheduling and Time & Attendance software solutions revolutionize the manner in which a business manages their workforce. Don't overspend with the old technique of scheduling but let the advancement of technology simplify and improve your scheduling needs.

Download the checklist below to ensure you are receiving the scheduling software that best suits your needs.

Our checklist highlights important features to consider when purchasing a scheduling solution.