Many business managers are aware of the existence of scheduling software; however they automatically make assumptions without knowing what the software can actually do. The assumptions spread around and the myths form, stopping businesses from saving money, increasing productivity and having more time to work on other tasks. Here are a few of the myths that need to be debunked.
Myth #1 Scheduling Software Is Only Useful For Large Businesses
Smaller businesses often think that they do not need scheduling software because they don't have a lot of employees to manage. However, there are so many features and accommodations the software offers for large and small businesses. Having the ability to customize your employees' schedules, greatly reducing paperwork and the easy-to-use messaging capabilities are qualities of the software that help with organization, time and productivity. Whether you have 300 or 3 employees, scheduling software is an ROI homerun.
Myth #2 It Is Hard To Use And Integrate
Accredited scheduling software is customizable so that it works best for you and your employees' needs. They key is to simplify the tasks and make communication more clear. The software company will take the time to get you familiar and comfortable with the system. Installation, implementation, and training programs will facilitate your staff to expertly monitor and retrieve information from the system in a short amount of time. They will take the lead until you know the software inside and out because the comprehensive support program they offer addresses all issues, questions, and software development. They consult with you and your team about the networked environment, the installation on server and workstations as well as data input training that demonstrates building schedules and full data review. Also provided is thorough training program for administrators, team leaders and end-users to understand the full extent of each aspect offered with the software.
Myth #3 Employees Will Be Able To Access Private Documents
Scheduling Software has the capability of organizing and storing important and private documents but that doesn't mean that everyone using the same software will be able to access them. You will be able to create security settings that only give access to specific personnel to see the system, paperwork and scheduling responsibilities. Employees will still be able to communicate with you and other employees but just won't have the security clearance to do more unless you want them to.
Myth #4 It Will Require Constant And Time-Consuming Updates
Web-based scheduling software will automatically update to eliminate work disruption while giving you the fastest and latest technology. The updates will not disrupt your data and preferences but just renovate the program to keep it working at full capacity. Often, the automatic updates offer more features that can improve your software even more. You and your employees will be able to access the proper information at any time without having to wait for obnoxious updates to take place. You can have the information on the go with a smart phone, laptop, tablet or by simply opening the program up and signing in. The information is now at your fingertips and you didn't have to wait to see messages, wait for updates or wait until you get to work to access the schedule.
Myth #5 The Software Keeps Track Of The Schedule But Not The Hours
A true time & attendance/scheduling system is able to keep track of every employee's hours, vacation and sick time, availability, skill set and time off. This makes it easy for management to use the system and effectively use the system to approve or deny shifts, manage employees' hours and update the schedule as needed. Also, you are able to keep track of when an employee clocks in and clocks out. With advanced technology like biometric identification, you are able to easily manage all the components it takes to effectively schedule and track employees' hours.