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VCS Blog

15 March 2021

Workforce Management Aiding the Employee Life Cycle

Posted by Meg McCormick

Workforce Management Aiding the Employee Life Cycle

Within each stage of the employee life cycle, there is an opportunity for employee growth. From recruitment to exit, your organization has the potential to build a strong, structural platform that encourages staff to continue to develop skillsets that not only benefit the employee but benefit the company bottom line. An engaged employee within the organization is a productive employee. 

With the automation of workforce tools and processes, the entire employee life cycle is streamlined, making for educated and confident governing, decision-making, and leadership development. Each step of the employee life cycle is covered in this article, highlighting the key points and benefits of how a workforce management system can benefit its processes. 

Recruitment 

Proper recruitment methods directly impact the overall skillset and capabilities of your workforce. Workforce management technology uses applicant tracking systems to streamline the hiring process. With data collected and accessed through the cloud, job postings, application collection, and scheduling timely interviews can be managed within the platform ensuring access to the right candidates for hire. 

With workforce analytics, your workforce management system can offer suggestions to simplify recruitment by acknowledging the specific job in need of coverage or replacement and the skillsets and personal experience required by the candidate to effectively execute the job. 

Onboarding 

Once the ideal candidate is selected, workforce management technology can equip the new hire with all of the essentials prior to their first day on the job. Using email communication or downloading of files direct from the workforce management system, employee onboarding paperwork can be sent out digitally for completion and securely uploaded to the system when complete. An effective management system can further enhance the onboarding process by providing links to additional resources that can benefit the new hire, ensuring a smooth transition. 

Attendance and Payroll Preparation 

Managing time and attendance processes is critical to business success. Manual time tracking processes are prone to human error and take considerable time and resources. Ensure that employees are paid properly for all hours worked including overtime with an automated workforce management system that tracks time and attendance. 

Training and Leadership Development 

Trainings and leadership development opportunities made available to staff incentivize staff to want to continue to grow and develop must be available to staff in order strive within the organization. Motivation to learn and improve skillsets with incentives of future achievements will not only increase productivity, but build the skillsets of all workers, growing the overall strength of your organization. 

Offer employees the ability to grow their skillsets and track their development using workforce management software. As trainings are complete, administrators are notified of newly obtained skillsets and certifications. The workforce management system tracks training records, keeping your administrators informed and up to date with just the click of a button. 

Appraisal 

Workforce management systems support the appraisal process by supplying analytical data for management review and supports administrators with the evaluation process. Track when an employee is due for an assessment and be notified accordingly. Many workforce management systems provide performance appraisal templates and solutions inherent within the platform to assist with the employee evaluation phase. 

Exit 

A workforce management system transforms the off-boarding process, as sorting out the leave of an employee can be a drawn-out process. Schedule exit interviews and ensure system checklists for exit are being managed. Administrators can block direct deposit immediately, eliminating payout mistakes. Virtually choose the last day of employment and the reason for leave. Additionally, you can select the date in which benefits are declined and withdrawal company assets. The workforce management system will save the termination report to complete the off-boarding process. 

VCS Intelligent Workforce Management 

Visual Computer Solutions creates intelligent workforce management software that reinvents how you work and scales as your business grows. Compatible for all private businesses, government organizations and public safety agencies, VCS software simplifies employee scheduling, time & attendance, human resources and payroll for today’s modern workforce.

To learn more about our products, visit https://www.vcssoftware.com/solutions/ 

 

About VCS  
VCS provides public and private sectors with ultramodern workforce management tools that better manage their most complex workforce management needs and tedious business processes. Backed by 20 years of experience, VCS’ platform boasts industry-specific products and services, carefully crafted to make employee management, time & attendance, human resources, and payroll easier for the entire workforce.