VCS Blog

01 February 2021

Decrease Your Business Labor Costs Using Workforce Management Tech

Posted by Meg McCormick

Decrease Your Business Labor Costs Using Workforce Management Tech

With a strong administrative approach, businesses can grow with a stable core. Investing in a workforce management system will provide your business the tools to highlight the advantages and disadvantages of current workforce processes and offers solutions towards higher efficiency rates and overall prosperity within an industry 

With saved labor expenses, put efforts towards other business processes to create a well-rounded, functioning organization. This article highlights ways a workforce management system can decrease your business’ labor costs

Predict Future Staff Schedules 

Workforce management systems plan and predict employee schedules. With a predetermined schedule posted weeks in advance, employees can schedule their personal responsibilities and commitments accordingly. 

Organizations benefit from predictive scheduling as it minimizes the amount of last-minute schedule changes. With a workforce management system, businesses create an internal safety net with the ability to swap shifts in real-time, avoiding the possibility of no-shows. This capability leaves the workforce consistently prepared with appropriate staffing levels. 

Cloud technology – With schedules stored in the cloud database, staff can view all  schedules and can plan adjustments based on the predictive schedule layout. Cloud  data is updated in real-time, allowing for reliable transactions between staff and  managers.  

Optimize Schedules 

Understanding the trends of your business allows for a more accurate approach to scheduling staff. With a workforce management system, generate business data, such as sales, wage costs, and labor percentages. This data aids the scheduling process by supplying the critical data necessary to create schedules while streamlining the decision-making process. 

The data that is collected over time creates a parameter for managers to understand optimal staffing levels specific to their business and lays out a visual guide, offering schedule adjustments to reach desired business performance goals.  

Reduce Turnover 

The cost of turnover in an organization is monumental and can be minimized by ensuring the right hires and that these hires are properly trained. Proper and effective training can not only reduce the chance of employees leaving but provides them with an overall sense of job satisfaction. A satisfied employee is a productive and motivated employee. 

Another way to increase employee satisfaction is to enable a safe space for employees to voice their opinions and concerns. Employees who feel heard contribute more to the success of the business. Impart wellness towards employees and let them know their well-being is at the forefront of the business priority checklist. 

Create Incentives for High Performance 

Incentives are a great way to keep staff motivated and highlights job performance expectationsCommunicate performance goals to managers and staff to make sure everyone is on the same page regarding your business requirements and incentives. 

Keep incentives and employee performance measurable. Maintain goals for individual staff, as well as the business as a wholeIncentives produce a stronger work ethic and will maintain and increase business productivity 

VCS Intelligent Workforce Management 

Visual Computer Solutions creates intelligent workforce management software that reinvents how you work and scales as your business grows. Compatible for all private businesses, government organizations and public safety agencies, VCS software simplifies employee scheduling, time & attendance, human resources and payroll for today’s modern workforce. 

To learn more about our products, visit  


About VCS  
VCS provides public and private sectors with ultramodern workforce management tools that better manage their most complex workforce management needs and tedious business processes. Backed by 20 years of experience, VCS’ platform boasts industry-specific products and services, carefully crafted to make employee management, time & attendance, human resources, and payroll easier for the entire workforce.