VCS Blog

31 March 2021

Correctly Automate Your Small Business

Posted by Meg McCormick

Correctly Automate Your Small Business-1

Small business owners typically overlook HR technology benefits that exceed the fundamentals, believing the complex components are unnecessary for their business to succeed. With large organizations utilizing HR technology for beyond the basics, more and more small to medium businesses are taking the leap, implementing HR technology into their workforce. 

HR technology provides advancements within employee engagement, learning management systems, onboarding programs, and tracking productivity––not just time and attendance. This article shares and highlights tips towards automating your small business. 

Pinpoint Tasks in Need of Automation 

Beginning steps towards implementing automation is to identify the tasks that will benefit from becoming an automated process. By doing so, you can pinpoint which tasks are easiest to begin automatingStarting with the easiest tasks, your workforce can ease into automation and begin to create a digital workforce culture that your employees can grasp 

It is important to recognize that some processes need human input and organic creativity––meaning, automation may be a disadvantage. However, by implementing a workforce management system, your workforce can be optimized for increased productivity and efficiency, boosting all-around functions. 

Listed below are some of the functions automation utilizes to transform your workforce.  

  • Data collection 
  • Lead management 
  • Workflows  
  • Email automation 
  • Regulation compliance 
  • Payroll Integration 
  • Training and performance management 
  • Pipeline communication 

Select Automation Tools 

There are various workforce management systems that can automate your small business, but finding a perfect fit takes time, as automation platforms vary in capability. 

Some tools to consider when searching for the right platform: 

  • Scheduling 
  • Forecasting 
  • Performance management 
  • Reporting 
  • Employee and time tracking 
  • Integration 
  • Administrative control 

After you have pinpointed the tasks of your workforce which will benefit from automation, you can begin to plan execution methods. Often, the workforce management system will provide a guide on the implementation procedure and best practices.  

Set Automation Targets 

Setting automation targets helps to mitigate overspending and investing valuable time on automation tools that do not align with your organization. Creating automation targets are necessary to revitalize tasks and to guide decision-makers during the selection process. By setting targets, your organization can look back on the progress made through automation and allows you to keep track of the advancements made by the implemented system.  

Collect Data for Insights Towards the Future 

Automation collects the data that matters most and aids your small business through crucial decision-making processes. With data continuously being collected, the accuracy of patterns and trends reflecting workforce performance becomes increasingly more reliable.  

Detecting the strengths and weaknesses of every department, workforce automation includes suggestions to administrators on how to move forward with tasks and tracks employee achievements and qualifications. With insights and records stored, it is easy to review the contributions of individual employees and educates administrators to better train and prepare their employees, building their skillsets 

Creating an automated workforce culture within a small business gives employees more independence and responsibility, holding them digitally accountable for their tasks. Automation creates an online environment for staff to remain aware of personal achievements and keep connected to their peers’ changing schedulesWith trainings and learning opportunities available online, automation gives employees access to improving their skillsets at any time. This feature helps your small business to excel at a more rapid pace and reduces the need to micromanage 

VCS Intelligent Workforce Management Can Help

Visual Computer Solutions creates intelligent workforce management software that reinvents how you work and scales as your business grows. Compatible for all private businesses, government organizations and public safety agencies, VCS software simplifies employee scheduling, time & attendance, human resources and payroll for today’s modern workforce. 

To learn more about our products, visit