VCS Blog

07 June 2019

The Advancement and Necessity of Workforce Scheduling Systems

Posted by VCS Software

iStock-827627446 (1)If your goals are to increase productivity, prevent overtime costs, avoid miscommunication, and reduce absenteeism in the workplace, then introducing a scheduling system into your workforce is a must.

It may be obvious that managing employees in an organized way will help your company reach the goals it’s trying to achieve. However, staff scheduling has come a long way from its beginnings and was not originally found as a critical factor in the workplace.

As most of us know, staff scheduling has been around for well over a century; keeping track of your employees is nothing new. A pen, paper, and tedious hours of handwriting each schedule was common for all industries.

However today, staff scheduling capabilities go way beyond that – all thanks to technology, which also simplifies it for you. Now, there are automated scheduling systems available that handle the once handwritten work, so you can rest at ease knowing that the right employee, with the right skill set is always in the right position, at the right time.

Recent advancements in scheduling software often include:

AI Technology

With a wide-spread collection of industry best practices, internal policies, and ever-changing regulatory requirements, ensuring proper staffing coverage can present operational challenges for HR departments. Artificial Intelligence is often used within scheduling systems to distribute overtime fairly, calculate payroll rules, and streamline organizations’ most tedious and time-consuming tasks.

 

Text & Email-Based Notifications

Transparent communication between staff and leadership is a proven way to improve efficiency and increase employee satisfaction leading to bottom-line benefits. Today, a beneficial scheduling system will offer workforce communication tools that provide instantaneous messaging capabilities through email, phone, and text, allowing managers and employees to connect easier and faster.

 

Mobile Apps

Today, many scheduling systems have mobile apps that allow your scheduling and time and attendance data to be accessed at any time while also allowing you to make changes and send notifications on the go, including allowing employees the ability to view their schedules, request PTO time, and punch in using a smart phone or tablet. 

 

Cloud-Based Time Tracking & Calculation

Luckily, gone are the days of spending long hours manually entering time entry data into excel or even worse, paper timesheets! A major benefit of implementing scheduling software is its ability to easily generate electronic timesheets for every employee. Aside from time tracking, cloud-based solutions offer a variety benefits for employees and managers alike. In the cloud, items are remotely backed up and easily accessible, enabling teams to also access schedules and keep track of them, request time off and shift changes, from anywhere, at any time. Cloud-based scheduling software fully takes ease of use and security to the next level.

 

Organizations that arm themselves with the right workforce management tools can minimize scheduling errors, improve productivity, and save significant time on administrative tasks. Are you ready to stop stressing and start scheduling? Visit VCSHCM.com for more information.