VCS Blog

11 February 2019

Public Sector—Here’s Why Tracking Employee Attendance is Important for More Than Just Payroll

Posted by Michelle Grossman

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Think time and attendance data can only help you in properly paying out your employees? Think again. While these systems are beneficial in automatically merging your data into payroll services, reducing the risk of human error, there’s much more they’re also useful for.

Due to complex rules and regulations associated with the public sector, government agencies should be tracking attendance for compliance reasons – however, time and attendance systems serve a number of purposes far beyond just when employees clock in and out of shifts.

Today’s government leaders need to leverage their employee’s time and attendance data to help make informed and impactful decisions for their respective departments. Utilizing these systems can reduce labor costs, manage compliance risk and improve employee productivity, all while minimizing administrative work.

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Benefit from Secure & Accurate Time Tracking
There are various biometric identification tools that can integrate with attendance systems, such as time clocks, hand geometry and fingerprint scanners, self-serve kiosks, and tablets to ensure the person punching the time clock is truly the employee they say they are, which has long been a challenge in employee time and attendance tracking. Time clocks ensure identification accuracy, improved accountability and a reduction in opportunities for misuse largely associated with traditional identification methods, such as ID cards. Verification through biometric identification is a quick and efficient process that only requires the same amount of time that it takes to punch in with a pin or swipe a card.

Manage PTO Requests, Overtime & More from Anywhere, At Any Time
Another important feature of time and attendance systems is the ability for managers to effortlessly handle employee PTO requests, overtime and more. They can automatically assign and grant requests with rules-based processes, as well as make on-the-spot changes based on need, know when a shift falls below minimum staffing levels or when a call-out occurs, track sick and vacation days, and the list goes on.

Provide Employee Self-Service for Ease of Use
In order to have shifts running at full speed, managers need a way to ensure that the right mix of qualified employees are in place to meet demand. Whether employees are trading shifts, or calling out in the 11th hour, both managers and their staff can leverage real-time schedule views to stay in the loop and ensure efficient scheduling and time and attendance practices at all times.

Employees enjoy having access to real-time schedules because they: 

  • Receive shift approvals, open shift availability notifications and overtime opportunities in real-time
  • Can easily bid for available shifts based on your organization’s time and attendance, payroll and HR rules
  • Have the freedom to manage their own schedules from anywhere, at any time, on any device

 

Interested in learning more about what a time and attendance system can do for your workforce? Visit VCSHCM.com today!