VCS Blog

28 February 2019

5 Benefits of Tracking Time & Attendance

Posted by Michelle Grossman

5 Benefits of Tracking Time & AttendanceIn addition to being equipped to handle complex shift patterns that often come along with the public sector workforce, time and attendance solutions can benefit government entities in a variety of ways. Read on below to learn more about the top 5 ways your workforce can benefit from tracking time and attendance.

1. Remain Compliant

With a wide-spread collection of internal policies, ever-changing regulatory requirements, and beyond, ensuring proper staffing coverage can present operational challenges for your HR department – but this is where time and attendance solutions can step in and do the hard work for you.

Many of today’s HR leaders leverage artificial intelligence to distribute overtime fairly, calculate payroll rules, and ensure that the right employees with the right skill sets are always in the right place at the right time – streamlining your most tedious and time-consuming tasks.

2. Avoid Human Errors

Long gone should be the days of spending long hours manually entering time entry data onto excel or even worse, paper timesheets. Payroll processing takes efficiency to the next level with the elimination of paper and the ability to easily generate electronic timesheets for every employee. 

Time can be saved, and the risk of human error eliminated, by implementing a time and attendance solution that:

  • Automatically generates codes to your company’s general ledger
  • Easily manages compliance, rules, holiday pay, straight time and time and a half, premium assignments, overtime, FLSA calculations and shift differentials
  • Handles multiple pay periods and detects open and closed pay periods to track when pay periods need to be closed

3. Streamline Schedules

Time and attendance solutions keep you in the loop of who’s on the clock and when, so there are never any surprises or no-shows. If one employee requests PTO but in order to grant it to them, their position needs to be filled, the software will comply to ensure everyone is where they need to be and minimum staffing requirements are always met.

Plus, time and attendance tools allow employees to connect with management easier and faster, ensuring that their shift is always covered, by:

  • Giving employees the freedom to manage their own schedules from anywhere, at any time, on any device
  • Allowing on-the-spot changes to be made based on need, this way an employer is alerted when a shift falls below their minimum staffing levels or when a call-out occurs 

4. Control Labor Costs

Time and attendance data can help administrators avoid unnecessary labor costs in many ways, one being by reducing overtime expenses. A lot of organizations go over budget paying out overtime to many employees, when time and attendance data can help them schedule other employees who are available and qualified, reducing labor costs.

5. Stay Focused on What Matters Most

Time and attendance solutions can alleviate administrative burdens for both managers and employees alike, allowing them to focus on more crucial tasks at hand, ultimately benefiting the entire workforce.

Interested in introducing a time and attendance solution to your workforce? Check out VCSHCM.com to learn more about VCS' workforce management platforms and what they can do for you.